VCHS Transcript Policies

Students are responsible for reviewing their transcripts for accuracy and should contact the registrar at HSRegistrar@vcs.net with any questions or concerns.

The Valley Christian transcript is a student's permanent academic record that documents courses taken at VCHS, all letter grades received, grade point average (GPA), and any other information needed to show completion of graduation requirements. It is important for you to partner with Valley Christian High School to ensure that your VCHS transcript is an accurate record of your high school performance.

VCHS Transcript Policies Regarding Courses at Outside Institutions

The transcript is NOT used to record additional honors or work completed outside of VCHS unless it is the needed remediation of a course where a D or F was earned. Aligning with the policies of colleges and universities, VCHS does not remediate/replace grades of C- or higher on the transcript.

Students should consult their counselor before enrolling in a course at an outside institution to verify that it meets the student’s intended criteria: remediation credit, prerequisite credit, or other academic goals.

Taking an Outside Course to Fulfill at VCHS Prerequisite

Students who wish to pursue an outside course in order to fulfill a prerequisite for a VCHS course should first consult their counselor to receive approval. Counselors have insights into an institution’s accreditation and course equivalencies.

Students who complete an approved course at an outside institution will need to provide an official transcript to the VCHS registrar (hsregistrar@vcs.net). Transcripts used to verify a student’s course placement are due no later than the second week of the school year and must be official. Students may also need to provide these outside official transcripts to colleges to verify grades provided on their college applications. Although outside courses used to meet a VCHS prerequisite will not appear on the official VCHS transcript, VCHS will retain the student’s records in case they are needed as a reference for future course placement/pre-requisites.

Taking an Outside Course to Fulfill at VCHS Graduation Requirement

In extreme cases, because of learning style or unusual circumstances, students may be granted an appeal allowing a required graduation course earned through another provider to be added to the VCHS transcript. This is rare. VCHS students are expected to fulfill all graduation requirements with VCHS courses. An outside course may not be used to fulfill a graduation requirement without a formal academic appeal and written approval prior to enrollment in the outside course. Before an outside course may be used to fulfill a graduation requirement, the office of the registrar must receive an official transcript.

Transcript Policy Changes for 2023-24 and Beyond

Based on the changing preferences of colleges and the best interests of our students in the college admissions process, beginning in the 2023-24 school year VCHS will only list internal (VCHS or VCHS Summer School) courses on a student’s VCHS transcript. This means that outside courses taken to advance in mathematics or world languages will no longer be added to a VCHS transcript. However, with prior counselor approval, students may still submit official transcripts to VCHS to use outside courses to fulfill a prerequisite for a VCHS course.

• Students who previously had an outside course listed on their current VCHS transcript may contact the office of the registrar to request that it be removed. Submit requests via email to hsregistrar@vcs.net and include the name of the course as well as the name of the outside institution. Students from the class of 2024 must make this request to the office of the registrar no later than September 26, 2023. Beginning with the class of 2025, students must make the request to remove outside courses from their transcript by the end of their junior year. Although the course will be removed from the official VCHS transcript, VCHS will retain the student’s records in case they are needed as a reference for future course placement/pre-requisites.

Transfer Student Transcripts

Students who transfer to VCHS from another high school must provide an official transcript to VCHS in order for courses and grades to be added to the VCHS transcript. Transfer grades will be added to the VCHS transcript to fulfill course and credit graduation requirements. Transfer transcripts need to provide an accurate academic record that aligns with U.S. college and university standards in order for the VCHS Transcript to be updated with these grades. High school courses taken prior to VCHS that are UC A-G or NCAA approved will be calculated in the academic GPAs listed on the VCHS Transcript.  For students who transfer to Valley Christian High School from a school in a country outside of the United States, the official transcript must be in English and the school must provide a written explanation about their grading system on or attached to the transcript if it is not equal to the US grading system of letter grades A-F. Where a transcript is not available or the grade assessment is not transferrable, we will recommend using an outside transcript translation company to generate an official transcript (note that translated transcripts require notarization).